DUTIES – Under the supervision of the Financial Accounting Manager, performs daily processing of accounts payable invoices, credits/adjustments, and process the weekly accounts payable check run.


Accounts Payable Duties


  • Processing of invoices/credits/adjustments for all districts.
  • Match invoices to support documentation such as but not limited to receiving and purchase orders.
  • Verify pricing extensions and sales tax rates per district.
  • Verify coding provided and code that which has not been coded.
  • Daily distribution of all invoices received for proper approval.
  • Verification of expense reports, assuring correct cost extensions and approval.
  • Reconciliations: credit card statements, vendor accounts, GL-Prepaid Vendor Account.
  • Brokerage and Delivered Freight processing.
  • Data entry of 800-1500 invoices weekly, including scanning and filing.
  • Weekly processing of 200 checks, including printing, matching, scanning, distributing, and filing.
  • Semi-weekly processing of ACHs, including matching to reporting and uploading related files.
  • Process monthly Employment Development filing for sub contractor status.
  • Process credit applications upon request.
  • Year-end 1099 processing


  • Research and resolve invoice and/or statement discrepancies.
  • Balance accounts payable aging to general ledger on a daily basis.


  • Maintain good vendor relationships.
  • Backup Front Desk phones as requested
  • Maintain vendor accounts/files, including vendor 1099 information.
  • Assist with the annual audit as requested.
  • Special projects as requested
  • Petty cash management
  • Maintain/Organize AP files in file room and storage room
  • Stay current on Sales & Use Tax Rates including the Farm Sales Tax Exemption
  • Assist Financial Accounting Manager with DMV related paperwork


  • Working knowledge of standard office equipment, including personal computers, photocopier, fax machines, scanning equipment and appropriate software such as MS Outlook, MS Word and Excel.
  • Must possess strong data entry skills with speed and accuracy, at approx. 50-60 wmp.
  • Excellent customer service skills on the phone and in person.
  • Correct English usage, including spelling, grammar, punctuation and vocabulary.
  • Organized team player who works well with a variety of people with a minimum of supervision.
  • Detail oriented, well organized with the ability to multi-task
  • Able to utilize the internet and other resources for research purposes.
  • High school diploma or equivalent required.
  • Regular and consistent attendance mandatory.
  • Valid driver’s license and clean record.
  • Produce experience a plus.